Welcome to LecturePanda! On this page, you will find step-by-step instructions that will help you use LecturePanda to create and facilitate the best lecture experience.
To quickly get started with LecturePanda, as the administrator you should:
Your first step to setting up an event (or "lecture" as LecturePanda calls it) will be to create a lecture. Once created, most of the tools at your disposal will be found within the lecture dashboard (seen below). The menu seen along the left side will take you through the set up process one step at a time. If you ever need help on any of these tools, you can click the green "Show Tutorial" button or follow the detailed instructions found on this page.
|Lecture Title||The title of the lecture. This is used in many places to identify the lecture (i.e. confirmation emails, registration forms, etc...)|
|Lecture Start Time||The start time of the lecture.|
|Lecture End Time||The time that the lecture ends.|
|Location||Optional. The location where the lecture will be held. Reminder emails will contain a link that takes you to a Google map of this location.|
|Conference Number||Optional. The conference phone number that participants can call to listen in on the lecture. If present, this is automatically included in reminder emails.|
LecturePanda will allow your participants to register by automatically providing URL links and QR codes in announcement emails. If needed, the URL link and QR code can also be shared manually with participants.
By clicking the URL link or scanning the QR code provided, participants will be taken to the registration page for the lecture. After filling out a simple form, an email is automatically sent to them with further instructions on completing the credit requirements and on the audience response system (if enabled).
The above process can be customized according to any Registration Security that you enable for the lecture.
In order for participants to register for your lecture, they will need to have access to the registration page. This page is automatically shared with them in announcement emails, which include both a URL link and a QR barcode (which participants can scan with their mobile devices).
You can also manually obtain the link for the registration page from the lecture dashboard:
To manually obtain the QR code to register for the lecture:
You can restrict registration for a lecture to a certain time frame, to only allow certain email addresses to register, or to only allow participants with a special code to register, using the settings described below:
|Registration Time Limits||
Enabling this option will create a time range that prevents registration either too far ahead or too many minutes after the lecture is scheduled to begin.
Outside of this time range, participants will be able to view the registration page but will not be able to register. If they attempt to register, they will receive an error message indicating that the registration period has not begun or is completed.
|Registration Opens On||Only shown when "Registration Time Limits" is enabled. A date and time when registrations will begin to be allowed.|
|Close Registration On||Only shown when "Registration Time Limits" is enabled. A date and time when registrations will no longer be allowed.|
|Restrict To List of Emails||With this option enabled, only participants who have an email in the selected distribution list will be allowed to register.|
|Email List||Only available when "Restrict to List of Emails" is selected. Only participants registering with emails on the list will be allowed to register.|
|Require Code to Register||
With this option enabled, each participant will be asked to enter a unique code in order to register. Each code may only be used once. As such, the administrator needs to provide a code to each participant individually.
You can generate and print unique codes for this setting by going to the “Registration Security” section. Simply enter the number of codes you need in the field that pops up when this security setting is enabled. Hit enter or the save button. There are two options: 1) you can view the codes in a list (allows you to format however you like), or 2) you can automatically generate Avery-style labels by clicking the “Sign In Code Labels” button. Follow the prompts, and be sure to check out the default Avery label settings by clicking on the drop down arrow.
An advantage of using the label sheets is that each label will have a QR barcode that has the registration code embedded within it. This means that when the participant scans the QR code to register for the lecture the registration code will be pre-filled out for them, reducing errors and frustration.
|Number of Unique Sign-In Codes Needed||Only shown when "Require Code to Register" is enabled. This is the number of unique sign in codes that should be generated for this lecture. These codes will be used by the participants to register for the lecture.|
You can view all the participants who have registered for your lecture by following these steps:
Each lecture can have multiple "types" of participants (called "Registration Types") that give you the following flexibility:
After creating your registration type you have the option to ask for additional information from participants who choose this registration type when registering. This is accomplished by creating and adding fields to the registration form for the type. Fields are created with the following steps:
|Label Display||The label for this field. This will identify what information the participant should enter.|
|Field Type||The type of field. Either "Text" for a free text entry box or "Dropdown" to have the participant choose from a list.|
|Choices||Only shown for "Dropdown" fields. A semicolon separated list of choices for the dropdown. (ie. "Red;Green;Blue")|
|Input Mask||ADVANCED SETTING. An input mask for the field that force data to formatted in a certain way. For example a '99/99/9999' would force data in the format of '__/__/____' and would only allow numeric characters to be entered. '9' = any number. 'a' = any letter. '*' = any character.|
|RegEx Validator||REALLY ADVANCED SETTING. The regular expression pattern that the entered data must match. Allows for much more powerful pattern matching than an input mask. RegExr is a great tool for building and testing regular expressions.|
|RegEx Error Message||REALLY ADVANCED SETTING. The error message to be shown if the data does not match the pattern defined in the RegEx Validator field.|
Adding speakers to your lecture gives your presenters the benefits below and displays their name and title in the description of the lecture.
To add a speaker:
After you add a speaker to the lecture an email will be sent to them directing them to a special page. This page gives them detailed instructions on how to use the audience response system and gives them access to build their questions.
You or the speaker(s) can easily add interactive questions to the lecture.
To allow a speaker to add some questions to the lecture:
To add interactive questions to a lecture as the administrator:
In order to send questions to the audience during the lecture your speaker will need to have a special webpage available to them. The speaker will be able to access this page through a link that it emailed to them when you add them to the lecture.
Alternatively, if you added the questions to the lecture yourself and you still want make this page available to your speaker:
Once the speaker visits this page, they will have access to the following functionality.
A list of the available questions for the lecture will be shown down the left side of the page. To release a question to the audience hover over the list to reveal the question's text. Find the correct question then click. Alternatively, use the "Next" and "Previous" buttons to cycle through the list of questions. Questions will only be released to the audience once. When the questions are clicked a second time the response graph will be shown. To resend a question to the audience see the "Resend Question" functionality below.
After the question is released, the audience will begin to respond. You can see the total number of responses as they come in on the red number that hovers over the "Show Responses" button. The "Show Responses" button will show all these received responses in a bar graph.
This button will hide the bar graph of all the received responses.
By default each question will only be sent to the audience once. To resend a question select it from the list then click the "Resend Question" button.
This button will display a grid of questions submitted by the audience during the lecture from their mobile devices.
Some participants may not have registered for the lecture but still want to participate during the interactive questions. For these audience members you can click the "QR Code" button. They can then scan the code and interact with the speakers questions as if they had registered normally. You should only need to show this code once at the beginning of the lecture.
As your participants register they will each receive a confirmation email with a special link. The participants can click this link on their mobile device to take them to a page where they can respond to the speaker's interactive questions. Once on the page, the particpant only needs to follow the prompts.
By defining credits you can easily track which participant should recieve credit for the lecture. Lectures can be configured to have more than one credit.
You can create credits for your lecture by following these steps:
The description of this credit. This is how the credit will be described on the certificate.
The number of CE hours this credit represents.
The identifier for this credit used in external systems. For example, for a Pharmacist CE this would be the Univeral Activity Number (UAN) used by the National Association of Boards of Pharmacy to identify this credit.
This will list all the regisration types you have defined. Here you can restrict the visibility of each credit to only certain registration types.
This gives you the option to have 1 of 3 levels of security in order for participants to claim this credit. See Credit Security below for more detail.
Within the "Do You Want Participants To Enter A Code To Claim This Credit?" header on the credit settings, LecturePanda allows you to set each credit's security to 3 different levels:
No security. With this option there will be no security on the credit, anyone will be able to claim this credit without issue. (As long as their registration type can view this credit.)
A medium amount of security. With this option selected each participant will be asked to enter a code to claim this credit. The same code will work for all participants.
A high amount of security. With this option selected each participant will be asked to enter a code to claim this credit. Each code can only be used once so each participant will need their own code.
For each credit that a participant claims for a lecture, a PDF certificate will be generated. Once the credit requirements are completed, the certificate is immediately available for download by the participant. Certificates are generated based on "templates" (described below) and can be easily customized to your needs.
Certificate templates are used to generate PDF statements of credit for your participants as they complete their credit requirements. LecturePanda provides some basic templates so you can get started quickly, but you can also create custom templates to match your unique needs.
To create custom certificate templates click on the "Certificate Templates" button on the top menu bar. Once there, you can easily copy an existing template or create a new one from scratch.
You can create a quiz for your lecture by following these steps:
You can copy a quiz from one lecture to another by following these steps:
The title of the quiz. The partipants see this when they take the quiz after the lecture
The passing grade needed to recieve credit for the quiz. This is a whole number from 0-100. For example, if this is option is set to 80 and a paticipant get 8 out of 10 questions correct they will receive credit. If they get 7 out of 10 correct they will not receive credit for the quiz. If participants fail the quiz they can retake it as many times as they like until they pass.
Determines if the quiz is graded or not. When this option is selected the quiz will not be graded, all answers will be accepted. This is useful for post lecture surveys.
Selecting this option will make the questions defined in this quiz available as interactive questions.
This setting allows you to filter the quiz to only certain registration types, or to participants to claimed a particular credit
There are currently two types of questions available in LecturePanda:
To add a multiple choice question to a quiz click the "ADD MULTIPLE CHOICE QUESTION" button at the bottom of the page in the quiz builder.
Multiple choice questions can have an unlimited number of answer options. Simply click the "+" or "-" buttons below the list of choices.
To define the correct answer for the question select the appropriate radio button in the choices list.
If the quiz is defined with the "Make Interactive" option multiple choice questions from this quiz will appear on the interactive question list during the lecture.
To add a free text question to a quiz click the "ADD FREETEXT QUESTION" button at the bottom of the page in the quiz builder.
Free text questions can accept up to 500 characters in the response.
Free text questions are most useful for survey type quizzes. This is because in order for the response to be "correct" it must match EXACTLY with the defined answer. To define the correct answer type in the correct value in the "answer" box.
Currently free text questions are not supported as interactive questions. If the quiz is defined with the "Make Interactive" option free text questions from this quiz will NOT appear on the interactive question list during the lecture.
LecturePanda provides file storage capabilities so you can keep everything organized and safely backed up. Storing files also automatically shares certain file with speaker and participants so everyone has access to the information that they need.
Depending on how you upload a file in the lecture dashboard, LecturePanda will treat it differently:
Any files that you upload as "flyers" are automatically attached attached to reminder emails for the lecture. Only one announcment flyer can be attached to each lecture. Uploading a second flyer will overwrite the first.
The max file size is 10MB.
Files uploaded under "learning materials" become automatically available to participants via a link included in reminder and registration emails for the lecture.
The max file size for each file is 31MB.
Files can be uploaded by speakers and made viewable to you through the speaker's page. These files will appear under "Speaker Disclosures." These files will not be visible to participants.
The max file size for each file is 31MB.
LecturePanda allow you to publish your lectures into "Lecture Series." Each Lecture Series has a public listing of all the lectures. Series can also be configured to automatically send reminder emails about upcoming lectures to participants.
LecturePanda allows you to create "Lecture Series" where you lectures can be published. When you publish a lecture to a lecture series LecturePanda will automatically send reminder emails for upcoming lectures based on intervals that you specify. Additionally, each lecture series has a public landing page that displays all the lectures in the series and provides a mechanism for your participant to subscribe to reminder emails.
You can create a lecture series and publish lecture to it from within the lecture dashboard.
To create a new series:
Once created you can publish the lecture to the serie by simply clicking the "Publish" button next to the created series.
|Name||The name of the lecture series. Used in many places to identify the series (reminder emails, public listing page, etc...)|
|Description||A more detailed description of the lecture series that accompanies the series name|
|Reminders||An optional semicolon separated list of reminders (in days) to send for lectures in this series. For example, setting this field to '1;5;20' will send reminder emails to the participants subscribed to this lecture series the day before and 5 and 20 days before the scheduled start of each lecture in this series.|
Reminder emails are automatically generated for upcoming lectures in a lecture series. The reminder emails are generated based upon the "Reminders" setting for the series. If you have a "Flyer" file attached to the lecture it will be included as an attachment in the reminder email.
The emails list for the reminders for each series can be found under your "Account" page. Once there look for the distribution list with the same name as the series. Emails can be deleted or added to the distibution list from here. Additionally, participants can subscribe for reminder email on the series' public listing page.