What Your Speakers See

Speaker Portal, from your speaker's side: how they accept your invite, the courses they speak on, the tasks you set them, their live audience questions, and the one profile they keep for every organization they speak for.

Speakers don't need to learn LecturePanda's admin pages. Everything they do for you is under Speaker Portal: their courses, their tasks, their live audience questions and their profile.

Speakers with their own account

This page describes connected speakers: speakers who accepted your invite. Invites are free. A local speaker, whose details your organization keeps for itself, has nothing to sign in to. Your organization builds audience polls on the module's Quizzes page with the Audience Polling phase: the module's live session presents every poll placed on the module, and a local speaker runs them with the course's live questions link. See Local and connected speakers.

Tasks need the Speaker Coordination add-on. Without it, speakers see their courses, the results you share with them and their own live audience questions in the Speaker Portal, with no tasks. With the add-on, you decide which speakers build live audience questions: only those a task asks.

Accepting an invite

You invite a speaker from a module's Speakers page: right after you add them, or with the mail button on their row. They get an email naming your organization and the course.

• New to LecturePanda. The email's subject is You've been invited as a speaker on LecturePanda. Set up your account asks them to choose a password. That accepts the invite and opens the course. The setup link works for 24 hours. If it has expired, send the invite again from the speaker's row.
• Already has a LecturePanda login, as a learner, an admin, or a speaker for another organization. The email's subject is You've been added as a speaker on LecturePanda. Its link opens a Speaker invite page: State Pharmacy Association has invited Jane Smith to speak on Opioid Stewardship 2026. If they aren't signed in, Sign in to accept takes them through sign-in and back. Then they click Accept invite, and the course opens in the Speaker Portal.

Accepting is the speaker's consent to connect their account to your organization. Until they accept, your organization has no link to their account, and they have no access to your course.

When they accept:

• They keep their own speaker profile. If they already have one from another organization, your organization now shows that same profile. Your overrides still apply on your pages.
• Their label changes from Invited to Connected.
• With Speaker Coordination, they get the course workflow's tasks and your Organization Onboarding, unless you set No tasks for this speaker: excused on every course of yours still to come, they have nothing to do, onboarding included.
• Later courses with your organization don't need another invite. The course shows in the Speaker Portal straight away.

When an invite link doesn't work

• It is tied to the address you invited. The page says Sign in with j***@example.com to accept it. Signed in with a different account, they are told which address the invite was sent to. If you change the speaker's address, the old link stops working: send the invite again.
• It lasts 14 days. After that, or after you remove the speaker from your roster, the page says This invite can't be used. Send the invite again.
• It works once. A second visit says Already accepted, with Go to the Speaker Portal.

Links sent before

Speakers used to have their own link to a speaker page that needed no sign-in. That page is gone. A speaker who opens an old link and is signed in goes straight to the course in the Speaker Portal. A speaker you added before this update, and have not invited since, still gets the old page's tools from that link for now: the live session, their own live audience questions, and the results you share with them. A local speaker you have invited sees This page now needs an account and Email me an invite, which sends your invite again to the address you have on file for them. See Links sent before.

One header for everyone

Speakers use the same LecturePanda header as everyone else. Its links depend on what the person does:

• Lectures: the admin pages, for people who manage courses for an organization;
• My Learning History: always, for the courses they take as a learner;
• Speaker Portal: for anyone who speaks on a course, organization admins included.

After signing in, people go to the page they were opening. Without one, they go to Lectures if they manage courses, else Speaker Portal, else My Learning History.

The Speaker Portal page

Speaker Portal opens with Welcome and the speaker's name, and a line saying what their organizers use the page for. Then:

• Your speaker profile: the full profile (photo, name, title and bio), with Edit my profile (see Their profile) and, when an organization has Speaker Coordination, Email reminders: a small dialog with Email me reminders before a task is due and Email me when a task is past due.
• What to do next, when an organization has Speaker Coordination: how many tasks are waiting on them, the step they are on, and See my tasks (or Start with and the course's name, when they speak on several courses). With nothing left: You're all set: nothing is waiting on you right now.
• Your courses, in two tabs:
  • Up next: a card for each course with tasks waiting, or starting in the next 45 days. Each card shows the organization, the date, Upcoming, Today or Past, and the modules they speak in when there are several. With Speaker Coordination it also shows their step, for example Step 2 of 4: Upload slides, due November 16, 2026, 3 tasks to do or No tasks waiting on you, and how many are overdue.
  • All courses: every course they speak on, as a table of Course, Organization, Date and Open tasks, with a search box.

Their profile

Edit my profile opens the profile in a dialog. Every organization they speak for uses this one profile:

• Headshot / Avatar, Display Name, Professional Title / Credentials and Biography;
• Contact Email, which is read-only: Your organizer manages this address. Task emails and reminders go here.

The profile is shown in full: the photo, name, title and bio, as learners see them when they open (More Info) on your course page.

Save Profile puts the changes live at once, on every organization's course pages. Nobody reviews them. The exception is any field an organization has overridden. Those overrides are listed, read-only, under the profile. For example: State Pharmacy Association shows your title as "Chief Pharmacist".

A course

Clicking a course opens it with up to four tabs:

• The course band at the top of every page: the course's title and organization, with when and where it is.
• My Tasks: the tasks you set them. Only with Speaker Coordination.
• My Data: Quizzes and evaluations, with View Data on any quiz whose results you share with them, and Live audience questions: how the audience answered each audience poll whose results you share with them and their own questions (a section per module when they speak in several).
• Live Audience Questions: their questions for each module, and the tools to run the live session. Every connected speaker has it; with Speaker Coordination, only once a task asks them for live audience questions.

The course opens on My Tasks while any task is waiting on them, otherwise on About this course. On a phone the tabs sit at the bottom of the screen. All my courses goes back to the Speaker Portal.

A course's tasks

My Tasks shows the course's workflow as steps, in groups: the tasks for the whole course first, then a section for each module they speak in, for example Module 2 · Tuesday, Nov 4. With one module there is a single list.

While their Organization Onboarding with you is unfinished, its steps come first on every course's My Tasks, as a group headed Organization onboarding above Whole course and the modules, laid out and worked like them; the hint line says Your onboarding with the organization comes first, then tasks for the whole course, then each module you present in. It is the same onboarding, with the same tasks, as their Onboarding page (which Open onboarding under What to do next on the Speaker Portal and the onboarding task emails open; Speaker Portal has no onboarding band of its own): a speaker who does one course for you can do everything on the course's My Tasks, without knowing the onboarding is a workflow of its own. Once the onboarding is done it leaves every course; its finished tasks stay on their Onboarding page and their signed copies on Signed documents.

• each step's heading, for example Step 2 of 4: Upload slides, labeled Current step, Coming up, Done or Done early;
• the tasks of each open step, with their instructions and due dates. Instructions show the way you wrote them, with formatting, links, images and videos;
• a step that starts after the step before is approved, while it waits: Coming up, with Opens after Step 2 is approved. in place of its due date, and its tasks as cards marked Not yet open, with their titles and due dates and no buttons. Once the step before is finished, the tasks open and the speaker gets an email listing them;
• finished steps stay where they are, less prominent, their tasks as green cards that keep what you sent (your files, your signed copy) on show;
• Other tasks: any one-off tasks you added for them outside the steps.

The steps are a guide: a speaker can finish a later step early, and it shows as Done early, unless the step waits for the one before it to be approved. Tasks you marked Not needed don't show at all.

Each task is a card with its title, due date and status (To do, Waiting for review, Changes requested or Not yet open), its instructions, any Attachments you put on it, and one button at the bottom:

• On a File Upload task, they drag their files onto the card, or click to browse. PDF, PowerPoint, Word, JPG or PNG, up to 31MB each. The first file they add sends the task to you; they can add or remove files until you review it.
• Build questions, on a Quiz Questions task: Write questions of any type. Saving the questions submits them to your organizer, who adds them to a quiz.
• Build questions, on a Live Audience Questions task: Save at least one question to finish this task. The question builder's header names the module. When another of their modules has questions, the card also offers Copy from Module 1 to start from that set: a copy replaces the module's questions, and asks first when there are some. A one-off task covers every module they speak in, with Build questions for each. Once the task is done, the card offers Edit questions.
• Fill in and Submit, on a Form task. Fill in opens the form, with a * on each field that needs an answer. Save keeps the answers as a draft, so they can come back to them; the card counts them, for example 2 of 3 answered. Submit sends them to you once every field marked * is answered. From then on the card shows the answers, read-only, with Undo submit.
• Complete, on an Agreement Signing or Custom task.

Attachments are the files and links you put on the task: a handbook, a template, a policy to read. Each opens in a new tab. They show once the task is open, and stay on the card once it is done. See Attachments.

A finished task is a green row with the day it was done, and what you sent stays under it. For a short while it offers Undo (or Undo submit); after that, ask your organization if something needs to change.

If you send a task back with Request Changes, it says that your organization asked for changes, with your note, and they can send it again.

Once they have accepted the invite, speakers get an email when they are given new tasks or a waiting step opens for them (a speaker already connected to you who is added to a course from the roster gets one You've been added to email with the tasks in it), a reminder before a task is due (and when it is overdue), an email with your decision on work you review, and, once a document is fully signed, a Signed email naming the agreement they signed, with their copy saved in their portal. Before that, the invite is the only email they get.

Live audience questions

A connected speaker builds their own live audience questions on the course's Live Audience Questions tab, for each module they speak in (each has its own set). The questions are multiple choice: They answer on their phones and you show the results as a bar graph.

Without Speaker Coordination, every connected speaker on the course has the tab. With the add-on, you decide who: a speaker builds only for the modules a Live Audience Questions task asks for, on the task (see A course's tasks) or on the tab, and the tab appears once a task asks them for live audience questions, in a step of the course's workflow or as a one-off task. Your organization's audience polls are presented alongside, run from Speaker Tools or with the course's live questions link.

The Live Audience Questions tab is where a speaker builds their questions and runs them during the session, in three steps.

1. Your questions. A card for each module they speak in says how many questions it has (Questions haven't been built for this module yet. before the first), with Build questions (or Edit questions), which opens the builder. With Speaker Coordination, only the modules a task asks for have a card, each with Open task, which opens the task on My Tasks; questions they built before the task was removed or marked Not needed stay, and are still presented, but they can't change them.
2. Run the session. Open the live session opens the course's live audience questions, signed in, on the current module. For presenting from another device without signing in, the course's one live questions link is shown with Copy live questions link and a QR code of it. Only your organization can reset it.
3. How the audience joins. Participants open the response page from the link in their registration email. If it's easier for the audience, the live session page can show the room a QR code of it, from its QR Code button.

How the audience answered is under My Data, for each audience poll you share with them and for their own questions: for each question, a bar for each choice with its count and share, the total, and each time it was sent, for example Sent Tue, Nov 4 · 3:05 PM · 42 responses. The totals never name learners. A question they have since taken out says No longer in your questions.

Learners answer from the Interactive Questions button on their course page, or by scanning the QR code on the speaker's screen.